Toucan Fest · running total
£1,247
4 pending28 approved
Expense capture
for crews on
the move.
Snap receipts on site, approve and report back at base. A versioned PDF + clean CSV hit your client’s inbox before load-out.
xpense.events
Three taps from receipt to report.
how it works01
Snap
Crew opens the PWA, points the camera. The receipt is captured, OCR'd, and auto-categorised on the spot.
02
Approve
A focused queue with confidence-scored fields. Approve, decline with a reason, or rescan — one tap each.
JD
ApprovedPending03
Bill
Finalise the event — a versioned PDF + CSV export land in your client's inbox, FX-converted, and approved expenses go straight to Xero.
£1,247.40
Built for
For agencies that run crews across events.
- Crew on the moveCapture at the airport, on the train, at the venue. Receipts wait in your wallet until you file them.
- Per-diem receiptsAny currency from the first receipt. €, £, $ on one trip, converted at finalise.
- Hotel batch nightsGrouped by event so a six-night festival doesn't splinter into 60 line items.
- Client-ready trailEvery report versioned and immutable, stamped with who generated it. Ready for the client and the auditor.
Plans that scale with your events.
pricingFree
£0
Try it on a single event.
- 1 active event
- Up to 10 crew
- Unlimited receipt uploads
- 1 auto-scan a day, then manual entry
- 1 GB receipt storage
Basic
£19per organisation/month
A steady run of events.
- 3 active events at a time
- Up to 30 crew
- Your admin approves expenses
- Unlimited receipt auto-scan
- Versioned PDF + CSV reports
- Send expenses to Xero
- 10 GB storage
Advanced
£39per organisation/month
Multiple crews, multiple approvers.
- 10 active events at a time
- Unlimited crew
- 3 manager seats included
- Unlimited receipt auto-scan
- Versioned PDF + CSV reports
- Send expenses to Xero
- 25 GB storage
Custom
Let's talk
Agencies running at scale.
- Unlimited events
- Unlimited crew & managers
- Unlimited storage & auto-scan
- Send expenses to Xero
- Priority support
Prices are per organisation, per month, in GBP — one flat price, not a charge per person. No VAT is charged at present. The Free plan needs no card.
Event limits count events that are active at the same time. A finalised event no longer counts, so you can run any number over a year.
On every plan the workspace admin can approve expenses. Manager seats let you share approvals with others: Advanced includes 3, and extra seats are £4/month each.
Cancel anytime — downgrades take effect at the end of the billing period.
£0
to capture and approve — the Free plan is yours to keep.
Set up your org, add your crew, and capture and approve receipts at no cost. Move to a monthly plan when you need client-ready reports or room for more events.